Volunteer Sign-up Form
Leduc Black Gold Pro Rodeo
Leduc Black Gold Pro Rodeo Job Details
50/50 Seller *Must be 18 years or older
As a 50/50 Seller, you will be responsible for selling raffle tickets during our events. Your role is vital in supporting our fundraising efforts and contributing to the success of the 50/50 raffle. Please note that you must be 18 years or older to volunteer for this position. Responsibilities: - Sell 50/50 raffle tickets to event attendees. - Handle cash transactions and accurately count money. - Continuously walk around the event area to engage with potential buyers. - Maintain a friendly and approachable demeanor to encourage ticket sales. - Monitor the crowd and move quickly to maximize sales opportunities. - Ensure all cash collected is securely handled and accounted for. - Assist in the timely cashing out of sales to prepare for the draw.
- Reports to the 50/50 Chairperson or the Volunteer Coordinator.
Cabaret Door Attendant/Check-In Volunteer
Working in groups of two, One Person Verifies tickets upon guest arrival and Scans digital or printed tickets for entry validation. While the other volunteer securely places the wristband on the attendees upon verification with the other volunteer.
This role is important for event access control, ensuring that only ticketed attendees enter restricted areas. Volunteers play a key part in maintaining an organized and smooth check-in experience.
Responsibilities: - Provide event information and answer guest questions.
- Ensure a smooth flow at entry points while minimizing wait times. - Assist with re-entry procedures for guests temporarily leaving the venue. - Communicate with event staff about any ticketing issues or concerns.
- Reports to the Ticket Chairperson or the Volunteer Coordinator.
Cabaret Bar Tenders *Must be 18 years or older & have valid ProServe
The Cabaret Bartender is responsible for preparing and serving beverages to guests in a friendly, efficient, and professional manner. This role is essential to creating a positive guest experience within the Cabaret while ensuring all alcohol service follows Alberta liquor laws, ProServe standards, and event procedures. Bartenders help maintain smooth bar operations, accurate transactions, and a clean, well‑organized service area.
Cabaret Token Sellers *Must be 18 years or older
The Cabaret Bar Drink Token Sales Volunteers at the Leduc Black Gold Rodeo Cabaret play an important role in handling beverage sales efficiently while providing great customer service.
Drink token sales volunteers are crucial for keeping the bar running smoothly while ensuring guests have a great experience.
Responsibilities:
Sell tokens to attendees for purchasing beverages at the cabaret.
Handle cash transactions and electronic payments securely, including giving correct change and maintaining a cash float.
Verify tickets and IDs to ensure guests are of legal age to purchase tokens.
Provide excellent customer service, explain token pricing and drink options to customers, answering questions and assisting guests with their purchases.
Manage the flow of guests to prevent overcrowding at the token booth and direct customers to the bar area.
Communicate with the appropriate persons for restocking needs.
Report any issues or incidents to the event organizers promptly.
Keep an organized and efficient sales area & ensure accurate record-keeping of token sales.
Cabaret Bar Runner
Cabaret Bar Runners work closely with the bartending team to ensure the bar remains fully stocked, clean, and operating efficiently throughout the event. This role focuses on restocking beverages and supplies, maintaining organization, and supporting bartenders during busy periods. Bar Runners help create a smooth, professional bar environment that enhances the guest experience.
Count Room Staff
The Count Room Staff play a vital role in ensuring accurate handling, counting, and securing of event funds.
Responsibilities:
As a Count Room Staff volunteer, you will assist with sorting, counting, and verifying cash from ticket sales, 50/50 draws, bar tokens, and other revenue sources.. Your attention to detail and reliability will play a crucial role in maintaining the financial integrity of our events.
Follow strict security and confidentiality protocols while handling funds.
Reconcile cash amounts with corresponding token sales to ensure accuracy.
Ensure all counted items are properly secured and accounted for.
Work closely with the Count Room Supervisor and other volunteers to maintain an organized and efficient count room environment.
Report any discrepancies or issues to the Count Room Supervisor.
Count Room Runner
The Count Room Runner Volunteer helps facilitate the efficient movement of funds and documents while maintaining security and accuracy.
This role plays a vital part in ensuring the smooth and secure financial operations of the rodeo.
Responsibilities:
Collect cash and tokens from various sellers throughout the event.
Ensure all collected items are properly secured and accounted for.
Promptly and safely transport cash and tokens to the designated count room.
Collaborate with other volunteers and event staff to ensure accurate and efficient handling of funds.
Report any discrepancies or issues to the Count Room Supervisor or the volunteer coordinator.
Count Room Door Attendant
The Count Room Door Attendant plays an essential role in maintaining security and ensuring only authorized personnel enter the count room.
This role is essential in ensuring the security, smooth operation and the financial integrity and safety of the rodeo’s count room operations during our events.
Responsibilities:
Answer knocks on the count room door and verify the identity of individuals requesting access and provide assistance as needed.
Control and monitor access to the count room to ensure only authorized personnel enter.
Assist with various tasks within the count room as required by the Count Room Supervisor or other volunteers.
Maintain a secure and organized count room environment.
Report any issues or security concerns to the Count Room Supervisor or volunteer coordinator.
Extreme Cowboy Competition Admissions Greeter
The Admission Greeter welcomes spectators as they arrive at the Extreme Cowboy Competition, processes admission payments, and provides basic event information. This role supports smooth guest flow and contributes to a positive, family‑friendly first impression.
Extreme Cowboy Competition Scribe
Extreme Cowboy Competition Scribes play an essential role in ensuring accurate, efficient, and fair scoring throughout the event at the Leduc Black Gold Rodeo. Working closely with judges, scribes record scores, penalties, time adjustments, and notes for each rider.
Family Fun Fair - Event Assistants
Family Fun Fair Event Assistants play a vital role in ensuring a fun, safe, and inclusive experience for everyone.
Responsibilities:
Help set up and organize event activities.
Assist children with participation in activities, ensuring a supportive and enjoyable experience.
Provide guidance and encouragement to families and participants.
Work with event staff and volunteers to maintain a smooth flow of activities.
Ensure compliance with safety and accessibility protocols.
Support event logistics, including registration and guest assistance.
Help with clean-up and post-event organization.
Fountain Tire Rodeo Kick Off - Set Up & Tear Down Team
Set Up Team volunteers help prepare the event, equipment, and activity areas before the Fountain Tire Rodeo Kick Off opens to the public. This role is ideal for volunteers who enjoy working as part of a team, completing physical tasks, and contributing to the behind‑the‑scenes success of a major community event.
Fountain Tire Rodeo Kick Off - Roaming Safety Ambassador
The Roaming Safety Ambassador helps create a safe, comfortable, and family‑friendly environment by monitoring event areas, assisting guests, and identifying potential safety concerns before they become issues. This role is mobile and guest‑facing, ideal for volunteers who enjoy interacting with the public and supporting smooth event operations.
Hospitality Room Assistant
Volunteers working in the Hospitality Room play a vital role in ensuring a welcoming and organized environment for guests, contestants, and fellow volunteers. They assist with the check-in process, maintain cleanliness, and support a comfortable space for all attendees.
Key Responsibilities:
Guest Check-In & Documentation:
Collect a hospitality voucher from each guest.
Room Maintenance & Cleanliness:
Clear off tables when dishes and other items are left behind.
Wipe down and clean tables as time permits.
Organize chairs, ensuring they are placed back around tables when time allows.
Parade Coffee Station Attendant
Coffee Station
Parade Registration Volunteer
Registration
Parade Marshalling Volunteers
Marshalling site
Rodeo Door Attendant/Security
The Door Attendants at the Leduc Black Gold Rodeo play an important role in managing entry points and ensuring a smooth and helps ensure a safe and enjoyable experience for all attendees.
Responsibilities:
- Greet guests upon arrival and provide directions or event information.
- Monitor entry points, walkways, and key areas for security purposes
- Assist the Security Team in crowd control and maintain an orderly flow.
- Monitor exits and entrances for security purposes.
- Provide assistance to guests with special needs or accessibility concerns.
- Communicate with event staff regarding any issues or concerns.
- Help with re-entry procedures for guests who temporarily leave.
- Follow all event safety protocols and emergency procedures.
- Reports to the Security Chairperson or the Volunteer Coordinator.
Rodeo Bar *Must be 18 years or older & have valid ProServe (LMHA)
The Trade Fair Bar Staff is responsible for serving beverages to event attendees. This role is crucial in ensuring a pleasant and enjoyable experience for guests at the trade fair. The trade Fair Bar Staff will need to maintain a high level of customer service while adhering to all relevant regulations and guidelines.
Responsibilities:
- Serve beverages to event attendees in a courteous and efficient manner.
- Ensure the bar area is clean, organized, and well-stocked throughout the event.
- Adhere to all relevant laws and regulations regarding the sale and serving of alcoholic beverages.
- Assist with the setup and teardown of the bar area before and after the event.
- Collaborate with other bar staff and event personnel to ensure smooth operations.
- Address any questions or concerns from attendees in a friendly and professional manner.
Rodeo Drink Token Seller *Must be 18 years or older
The Rodeo Bar Drink Token Sales Volunteers play an important role in handling beverage sales efficiently while providing great customer service.
Drink token sales volunteers are crucial for keeping the bar running smoothly while ensuring guests have a great experience.
Responsibilities:
Sell tokens to attendees for purchasing beverages at the cabaret.
Handle cash transactions and electronic payments securely, including giving correct change and maintaining a cash float.
Verify tickets and IDs to ensure guests are of legal age to purchase tokens.
Provide excellent customer service, explain token pricing and drink options to customers, answering questions and assisting guests with their purchases.
Manage the flow of guests to prevent overcrowding at the token booth and direct customers to the bar area.
Communicate with the appropriate persons for restocking needs.
Report any issues or incidents to the event organizers promptly.
Keep an organized and efficient sales area & ensure accurate record-keeping of token sales.
Rodeo of Smiles - Event Assistants
The Rodeo of Smiles Event Assistants at the Leduc Black Gold Rodeo play a vital role in ensuring a fun, safe, and inclusive experience for children with special needs.
This role is essential in making the Rodeo of Smiles a memorable and meaningful event for children and their families.
Responsibilities:
Help set up and organize event activities, including games, petting zoo, and rodeo-style experiences.
Assist children with participation in activities, ensuring a supportive and enjoyable experience.
Provide guidance and encouragement to families and participants.
Work with event staff and volunteers to maintain a smooth flow of activities.
Ensure compliance with safety and accessibility protocols.
Support event logistics, including registration and guest assistance.
Help with clean-up and post-event organization.
Sponsor & VIP Welcome Host
The Sponsor & VIP Welcome Host plays a key part in creating a welcoming, seamless experience for our most valued guests. This volunteer ensures that sponsors, dignitaries, and VIP attendees are greeted warmly, escorted confidently, and settled comfortably into their assigned seating areas. Their professionalism and hospitality help set the tone for the entire event.
- Reports to the Sponsorship Chairperson or the Volunteer Coordinator.
Ticket Check-in & Wristband Attendant
Working in groups of two, One Person Verifies tickets upon guest arrival and Scans digital or printed tickets for entry validation. While the other volunteer securely places the wristband on the attendees upon verification with the other volunteer.
This role is important for event access control, ensuring that only ticketed attendees enter restricted areas. Volunteers play a key part in maintaining an organized and smooth check-in experience.
Responsibilities: - Provide event information and answer guest questions.
- Ensure a smooth flow at entry points while minimizing wait times. - Assist with re-entry procedures for guests temporarily leaving the venue. - Communicate with event staff about any ticketing issues or concerns.
- Reports to the Ticket Chairperson or the Volunteer Coordinator.
Ticket Sales
The Rodeo Ticket Sales Volunteer at the Leduc Black Gold Rodeo plays a key role in ensuring smooth ticket transactions while providing excellent customer service. Responsibilities: - Sell admission tickets to rodeo attendees. - Handle cash and electronic payments securely. - Provide guests with event information and pricing details. - Maintain an organized and efficient ticketing area. - Answer questions regarding seating, event schedule, and policies. - Assist with crowd flow and direct attendees to entry points. - Ensure compliance with financial procedures and security protocols.
- Report to the Count Room Supervisor or volunteer coordinator.
Trade Fair Bar Staff *Must be 18 years or older & have valid ProServe
The Trade Fair Bar Staff is responsible for serving beverages to event attendees. This role is crucial in ensuring a pleasant and enjoyable experience for guests at the trade fair. The trade Fair Bar Staff will need to maintain a high level of customer service while adhering to all relevant regulations and guidelines.
Responsibilities:
- Serve beverages to event attendees in a courteous and efficient manner.
- Ensure the bar area is clean, organized, and well-stocked throughout the event.
- Adhere to all relevant laws and regulations regarding the sale and serving of alcoholic beverages.
- Handle cash transactions accurately and securely.
- Assist with the setup and teardown of the bar area before and after the event.
- Collaborate with other bar staff and event personnel to ensure smooth operations.
- Address any questions or concerns from attendees in a friendly and professional manner.
Trade Fair Parking Attendant
As a Trade Fair Parking Attendant, you will be responsible for managing parking areas and assisting attendees with finding parking spaces during the event. Your role is essential in ensuring a smooth and organized parking experience for all attendees.
Responsibilities:
Direct vehicles to available parking spaces in an orderly manner.
Assist attendees with finding parking spaces and provide clear directions.
Monitor parking areas to ensure safe and efficient use of space.
Address any parking-related issues or concerns and report them to the event coordinator.
Provide assistance to attendees as needed, including helping with directions or answering questions.
Maintain a friendly and helpful demeanor to create a positive experience for attendees.
Trade Fair Move-In Attendant
As a Trade Fair Move-In Attendant, you will be responsible for assisting vendors in finding their way around the event venue and guiding them to their designated spots. Your role is crucial in ensuring a smooth and organized setup process for all trade fair exhibitors.
Responsibilities:
Help vendors navigate the event venue and locate their assigned spots.
Provide clear and accurate directions to exhibitors regarding booth locations and answer any questions they may have.
Assist vendors with unloading and setting up their booths as needed.
Coordinate with event staff to ensure all vendors are settled in their spots in a timely manner.
Address any issues or concerns that arise during the move-in process and report them to the chairperson.
Maintain a friendly and helpful demeanor to create a positive experience for vendors.
Follow safety protocols when handling equipment and materials.
- Report to the Trade Fair Chairperson