Volunteer Sign-up Form
Leduc Black Gold Pro Rodeo
Leduc Black Gold Pro Rodeo Job Details
Fountain Tire Rodeo Kick Off - Set Up & Tear Down Team
Set Up Team volunteers help prepare the event, equipment, and activity areas before the Fountain Tire Rodeo Kick Off opens to the public. This role is ideal for volunteers who enjoy working as part of a team, completing physical tasks, and contributing to the behind‑the‑scenes success of a major community event.
Extreme Cowboy Competition Admissions Greeter
The Admission Greeter welcomes spectators as they arrive at the Extreme Cowboy Competition, processes admission payments, and provides basic event information. This role supports smooth guest flow and contributes to a positive, family‑friendly first impression.
Rodeo of Smiles - Registration Desk Supervisor
The Rodeo of Smiles Registration Desk volunteers play an important role in welcoming and assisting participants and their families during check-in.
The registration desk is the first point of contact, setting the tone for a positive and welcoming experience.
Responsibilities:
Greet participants and families as they arrive at the event.
Assist with check-in and registration, ensuring all required information is collected.
Distribute name tags, gift bags and participant materials as needed.
Provide event details and directions to families and attendees.
Answer questions and assist with any special accommodations or accessibility needs.
Maintain an organized and efficient registration area.
Communicate with event staff about participant arrivals or concerns.
Cabaret Bar Runner
Cabaret Bar Runners work closely with the bartending team to ensure the bar remains fully stocked, clean, and operating efficiently throughout the event. This role focuses on restocking beverages and supplies, maintaining organization, and supporting bartenders during busy periods. Bar Runners help create a smooth, professional bar environment that enhances the guest experience.
Merchandise Booth Assistant
A volunteer merchandise booth supervisor leads the booth team, oversees cash and inventory accuracy, and ensures the merchandise area runs smoothly, safely, and in a way that reflects the event’s values. This role combines leadership, organization, and customer‑focused decision‑making.
Responsibilities
Lead and support volunteers — Assign tasks, provide quick training or refreshers, and ensure volunteers feel confident and supported throughout their shift.
Oversee cash handling — Monitor tills, ensure proper procedures are followed, complete float checks, and reconcile cash and electronic payments at shift changes.
Manage inventory flow — Track stock levels, coordinate restocking, and communicate shortages or issues to the event’s merchandise coordinator.
Maintain booth presentation — Ensure displays remain tidy, organized, and visually appealing; adjust layouts as needed based on traffic and stock.
Resolve customer issues — Handle questions, concerns, or special situations that volunteers cannot resolve independently.
Ensure safety and accessibility — Keep walkways clear, monitor booth traffic flow, and uphold event safety and accessibility guidelines.
Coordinate opening and closing procedures — Oversee setup, stock counts, float preparation, end‑of‑day counts, and booth shutdown.
Represent the event professionally — Model warm, inclusive, family‑friendly service and uphold event values in all interactions.
Merchandise Booth Cashier
A volunteer merchandise booth cashier supports smooth event operations by welcoming guests, processing sales accurately, and keeping the booth organized and inviting. This role blends customer service, attention to detail, and teamwork to help create a positive experience for attendees.
Core Responsibilities
Process transactions — Use the point‑of‑sale system to handle cash, card, and mobile payments accurately.
Engage with guests — Greet customers warmly, answer questions about products, sizing, and pricing, and offer assistance as needed.
Maintain booth presentation — Keep displays tidy, restock items, and ensure merchandise is attractively arranged.
Protect cash and inventory — Follow cash‑handling procedures, maintain a balanced till, and report discrepancies promptly.
Support inventory counts — Assist with opening and closing stock counts and communicate low‑stock items to the booth lead.
Promote a safe, accessible space — Keep walkways clear, follow event safety guidelines, and support accessibility needs when possible.
Represent the event professionally — Provide inclusive, family‑friendly service and uphold event values in all interactions.
50/50 Supervisor
Chairperson Jenn Borgel
Program Sales Supervisor
Chairperson Brianna C.
Program Sales Assistant
Sales Assistant
Merchandise Booth Supervisor
Chairperson Mel
Trade Fair Supervisor
Trade Fair
Trade Fair Assistant
TF
Volunteer Coordinator / Chairperson
Chairperson Frances
Volunteer Desk Lead
The Volunteer Desk Lead manages the central hub for all volunteer activity during the rodeo. This role ensures every volunteer is welcomed, checked in, equipped, and supported throughout their shift. The desk becomes the information, coordination, and problem‑solving center for the entire volunteer program, making this position essential to smooth event operations.
Fountain Tire Rodeo Kick Off - Roaming Safety Ambassador
The Roaming Safety Ambassador helps create a safe, comfortable, and family‑friendly environment by monitoring event areas, assisting guests, and identifying potential safety concerns before they become issues. This role is mobile and guest‑facing, ideal for volunteers who enjoy interacting with the public and supporting smooth event operations.
Rodeo Bar *Must be 18 years or older & have valid ProServe (LMHA)
The Trade Fair Bar Staff is responsible for serving beverages to event attendees. This role is crucial in ensuring a pleasant and enjoyable experience for guests at the trade fair. The trade Fair Bar Staff will need to maintain a high level of customer service while adhering to all relevant regulations and guidelines.
Responsibilities:
- Serve beverages to event attendees in a courteous and efficient manner.
- Ensure the bar area is clean, organized, and well-stocked throughout the event.
- Adhere to all relevant laws and regulations regarding the sale and serving of alcoholic beverages.
- Assist with the setup and teardown of the bar area before and after the event.
- Collaborate with other bar staff and event personnel to ensure smooth operations.
- Address any questions or concerns from attendees in a friendly and professional manner.
Rodeo of Smiles Supervisor / Chairperson
The Rodeo of Smiles Supervisor/Chairperson leads the full planning, coordination, and delivery of the Rodeo of Smile
Ticket Sales Supervisor / Chairperson
The Ticket Sales Supervisor leads all front‑of‑house ticketing operations and ensures a smooth, accurate, and welcoming entry experience for every guest. This role oversees volunteers, manages cash and wristband procedures
Ticket Sale Assistant / Co-Chairperson
Leads all front‑of‑house ticketing operations and ensures a smooth, accurate, and welcoming entry experience for every guest. Supervise Door Attendants responsible for ticket verification and wristband application.
Count Room Supervisor
The Count Room Chairperson/Supervisor oversees all financial‑handling activities within the count room, ensuring that cash, tokens, floats, and paperwork are processed accurately, securely, and in accordance with event procedures. This leadership role maintains strict confidentiality, provides direction to the count room team, and ensures that all counting, recording, and reconciliation tasks are completed with integrity, professionalism, and full compliance with event financial protocols.
Count Room Assistant - Tokens
Tokens
Car Show Coordinator
Chairperson Lanny
Cabaret Coordinator Supervisor
Chairperson Linda
Extreme Cowboy Competition Scribe
Extreme Cowboy Competition Scribes play an essential role in ensuring accurate, efficient, and fair scoring throughout the event at the Leduc Black Gold Rodeo. Working closely with judges, scribes record scores, penalties, time adjustments, and notes for each rider.
Car Show Assistant
Help Coordinator from Set-Up to Clean-Up, including Registration
Car Show Assistant 2
Help Coordinator with Prizes, Registration & Clean-up
Car Show Parking Assistant
Help Coordinator with Parking the Cars, ballot count and clean-up
Car Show Prize Assistant
Helps Coordinator with Registration, Count Ballots and handout Prizes
50/50 Assistant
50/50 Assistant
extra time after shift
volunteers requested to stay after shifts for various stations
Rodeo of Smiles - Registration Desk
The Rodeo of Smiles Registration Desk volunteers play an important role in welcoming and assisting participants and their families during check-in.
The registration desk is the first point of contact, setting the tone for a positive and welcoming experience.
Responsibilities:
Greet participants and families as they arrive at the event.
Assist with check-in and registration, ensuring all required information is collected.
Distribute name tags, gift bags and participant materials as needed.
Provide event details and directions to families and attendees.
Answer questions and assist with any special accommodations or accessibility needs.
Maintain an organized and efficient registration area.
Communicate with event staff about participant arrivals or concerns.
MacLab Concert
Bar & Concession
Cabaret Token Sellers *Must be 18 years or older
The Cabaret Bar Drink Token Sales Volunteers at the Leduc Black Gold Rodeo Cabaret play an important role in handling beverage sales efficiently while providing great customer service.
Drink token sales volunteers are crucial for keeping the bar running smoothly while ensuring guests have a great experience.
Responsibilities:
Sell tokens to attendees for purchasing beverages at the cabaret.
Handle cash transactions and electronic payments securely, including giving correct change and maintaining a cash float.
Verify tickets and IDs to ensure guests are of legal age to purchase tokens.
Provide excellent customer service, explain token pricing and drink options to customers, answering questions and assisting guests with their purchases.
Manage the flow of guests to prevent overcrowding at the token booth and direct customers to the bar area.
Communicate with the appropriate persons for restocking needs.
Report any issues or incidents to the event organizers promptly.
Keep an organized and efficient sales area & ensure accurate record-keeping of token sales.
Count Room Assistant
The Count Room Assistant helps ensure accurate handling and processing of event funds in a secure and organized manner.
Responsibilities:
- Assist in the sorting, counting, and verifying cash from ticket sales, 50/50 draws, bar tokens, and other revenue sources.
- Make change for sellers and event staff as required.
- Assist in the collection and counting of cash and tokens.
- Ensure all cash and tokens are properly secured and accounted for.
- Provide support to the Count Room Supervisor and other volunteers.
- Help maintain an organized and efficient count room environment.
- Address any issues or discrepancies and report them to the Count Room Supervisor or volunteer coordinator.
Hospitality Room Assistant
Volunteers working in the Hospitality Room play a vital role in ensuring a welcoming and organized environment for guests, contestants, and fellow volunteers. They assist with the check-in process, maintain cleanliness, and support a comfortable space for all attendees.
Key Responsibilities:
Guest Check-In & Documentation:
Collect a hospitality voucher from each guest.
Room Maintenance & Cleanliness:
Clear off tables when dishes and other items are left behind.
Wipe down and clean tables as time permits.
Organize chairs, ensuring they are placed back around tables when time allows.
Sponsor & VIP Check‑In Volunteer
This role ensures sponsors, dignitaries, and VIP guests receive a polished, welcoming, and efficient arrival experience. Volunteers verify access, apply wristbands correctly, distribute meal vouchers when applicable, and introduce guests to the Welcome Attendant who will guide them to their seats. Their professionalism directly supports sponsor satisfaction and strengthens the rodeo’s reputation.
50/50 Seller *Must be 18 years or older
As a 50/50 Seller, you will be responsible for selling raffle tickets during our events. Your role is vital in supporting our fundraising efforts and contributing to the success of the 50/50 raffle. Please note that you must be 18 years or older to volunteer for this position. Responsibilities: - Sell 50/50 raffle tickets to event attendees. - Handle cash transactions and accurately count money. - Continuously walk around the event area to engage with potential buyers. - Maintain a friendly and approachable demeanor to encourage ticket sales. - Monitor the crowd and move quickly to maximize sales opportunities. - Ensure all cash collected is securely handled and accounted for. - Assist in the timely cashing out of sales to prepare for the draw.
- Reports to the 50/50 Chairperson or the Volunteer Coordinator.
Count Room Door Attendant
The Count Room Door Attendant plays an essential role in maintaining security and ensuring only authorized personnel enter the count room.
This role is essential in ensuring the security, smooth operation and the financial integrity and safety of the rodeo’s count room operations during our events.
Responsibilities:
Answer knocks on the count room door and verify the identity of individuals requesting access and provide assistance as needed.
Control and monitor access to the count room to ensure only authorized personnel enter.
Assist with various tasks within the count room as required by the Count Room Supervisor or other volunteers.
Maintain a secure and organized count room environment.
Report any issues or security concerns to the Count Room Supervisor or volunteer coordinator.
Program Sales
The Program Sales Seller is responsible for selling event programs to attendees. This role is crucial in supporting our fundraising efforts and contributing to the overall success of our events. Please note that Program Sellers must be 14 years or older to volunteer for this position.
This role helps enhance the rodeo experience while ensuring attendees have access to event programs.
Responsibilities:
Sell event programs to attendees.
Handle cash transactions and accurately count money.
Maintain a friendly and helpful demeanor to encourage program sales.
Engage with attendees from podiums or while walking around the event area.
Ensure all cash collected is securely handled and accounted for.
Assist with other tasks as needed to support the event.
Rodeo Drink Token Seller *Must be 18 years or older
The Rodeo Bar Drink Token Sales Volunteers play an important role in handling beverage sales efficiently while providing great customer service.
Drink token sales volunteers are crucial for keeping the bar running smoothly while ensuring guests have a great experience.
Responsibilities:
Sell tokens to attendees for purchasing beverages at the cabaret.
Handle cash transactions and electronic payments securely, including giving correct change and maintaining a cash float.
Verify tickets and IDs to ensure guests are of legal age to purchase tokens.
Provide excellent customer service, explain token pricing and drink options to customers, answering questions and assisting guests with their purchases.
Manage the flow of guests to prevent overcrowding at the token booth and direct customers to the bar area.
Communicate with the appropriate persons for restocking needs.
Report any issues or incidents to the event organizers promptly.
Keep an organized and efficient sales area & ensure accurate record-keeping of token sales.
Rodeo Door Attendant/Security
The Door Attendants at the Leduc Black Gold Rodeo play an important role in managing entry points and ensuring a smooth and helps ensure a safe and enjoyable experience for all attendees.
Responsibilities:
- Greet guests upon arrival and provide directions or event information.
- Monitor entry points, walkways, and key areas for security purposes
- Assist the Security Team in crowd control and maintain an orderly flow.
- Monitor exits and entrances for security purposes.
- Provide assistance to guests with special needs or accessibility concerns.
- Communicate with event staff regarding any issues or concerns.
- Help with re-entry procedures for guests who temporarily leave.
- Follow all event safety protocols and emergency procedures.
- Reports to the Security Chairperson or the Volunteer Coordinator.
Ticket Check-in & Wristband Attendant
Working in groups of two, One Person Verifies tickets upon guest arrival and Scans digital or printed tickets for entry validation. While the other volunteer securely places the wristband on the attendees upon verification with the other volunteer.
This role is important for event access control, ensuring that only ticketed attendees enter restricted areas. Volunteers play a key part in maintaining an organized and smooth check-in experience.
Responsibilities: - Provide event information and answer guest questions.
- Ensure a smooth flow at entry points while minimizing wait times. - Assist with re-entry procedures for guests temporarily leaving the venue. - Communicate with event staff about any ticketing issues or concerns.
- Reports to the Ticket Chairperson or the Volunteer Coordinator.
Count Room Runner
The Count Room Runner Volunteer helps facilitate the efficient movement of funds and documents while maintaining security and accuracy.
This role plays a vital part in ensuring the smooth and secure financial operations of the rodeo.
Responsibilities:
Collect cash and tokens from various sellers throughout the event.
Ensure all collected items are properly secured and accounted for.
Promptly and safely transport cash and tokens to the designated count room.
Collaborate with other volunteers and event staff to ensure accurate and efficient handling of funds.
Report any discrepancies or issues to the Count Room Supervisor or the volunteer coordinator.
Count Room Staff
The Count Room Staff play a vital role in ensuring accurate handling, counting, and securing of event funds.
Responsibilities:
As a Count Room Staff volunteer, you will assist with sorting, counting, and verifying cash from ticket sales, 50/50 draws, bar tokens, and other revenue sources.. Your attention to detail and reliability will play a crucial role in maintaining the financial integrity of our events.
Follow strict security and confidentiality protocols while handling funds.
Reconcile cash amounts with corresponding token sales to ensure accuracy.
Ensure all counted items are properly secured and accounted for.
Work closely with the Count Room Supervisor and other volunteers to maintain an organized and efficient count room environment.
Report any discrepancies or issues to the Count Room Supervisor.
Rodeo of Smiles - Event Assistants
The Rodeo of Smiles Event Assistants at the Leduc Black Gold Rodeo play a vital role in ensuring a fun, safe, and inclusive experience for children with special needs.
This role is essential in making the Rodeo of Smiles a memorable and meaningful event for children and their families.
Responsibilities:
Help set up and organize event activities, including games, petting zoo, and rodeo-style experiences.
Assist children with participation in activities, ensuring a supportive and enjoyable experience.
Provide guidance and encouragement to families and participants.
Work with event staff and volunteers to maintain a smooth flow of activities.
Ensure compliance with safety and accessibility protocols.
Support event logistics, including registration and guest assistance.
Help with clean-up and post-event organization.
Ticket Sales
The Rodeo Ticket Sales Volunteer at the Leduc Black Gold Rodeo plays a key role in ensuring smooth ticket transactions while providing excellent customer service. Responsibilities: - Sell admission tickets to rodeo attendees. - Handle cash and electronic payments securely. - Provide guests with event information and pricing details. - Maintain an organized and efficient ticketing area. - Answer questions regarding seating, event schedule, and policies. - Assist with crowd flow and direct attendees to entry points. - Ensure compliance with financial procedures and security protocols.
- Report to the Count Room Supervisor or volunteer coordinator.
Family Fun Fair - Event Assistants
Family Fun Fair Event Assistants play a vital role in ensuring a fun, safe, and inclusive experience for everyone.
Responsibilities:
Help set up and organize event activities.
Assist children with participation in activities, ensuring a supportive and enjoyable experience.
Provide guidance and encouragement to families and participants.
Work with event staff and volunteers to maintain a smooth flow of activities.
Ensure compliance with safety and accessibility protocols.
Support event logistics, including registration and guest assistance.
Help with clean-up and post-event organization.
Family Fun Fair - Door Attendant & Guest Greeter
Door Attendant & Guest Greeters help create the first impression families experience when entering the Family Fun Fair. This role focuses on welcoming guests, supporting smooth entry, and maintaining a safe, friendly flow of people in and out of the venue. Volunteers in this position help set the tone for an inclusive, joyful, and well‑organized event.
Sponsor & VIP Welcome Host
The Sponsor & VIP Welcome Host plays a key part in creating a welcoming, seamless experience for our most valued guests. This volunteer ensures that sponsors, dignitaries, and VIP attendees are greeted warmly, escorted confidently, and settled comfortably into their assigned seating areas. Their professionalism and hospitality help set the tone for the entire event.
- Reports to the Sponsorship Chairperson or the Volunteer Coordinator.
Parade Coffee Station Attendant
Coffee Station
Parade Marshalling Volunteers
Marshalling site
Parade Registration Volunteer
Registration
Cabaret Bar Tenders *Must be 18 years or older & have valid ProServe
The Cabaret Bartender is responsible for preparing and serving beverages to guests in a friendly, efficient, and professional manner. This role is essential to creating a positive guest experience within the Cabaret while ensuring all alcohol service follows Alberta liquor laws, ProServe standards, and event procedures. Bartenders help maintain smooth bar operations, accurate transactions, and a clean, well‑organized service area.
Cabaret Door Attendant/Check-In Volunteer
Working in groups of two, One Person Verifies tickets upon guest arrival and Scans digital or printed tickets for entry validation. While the other volunteer securely places the wristband on the attendees upon verification with the other volunteer.
This role is important for event access control, ensuring that only ticketed attendees enter restricted areas. Volunteers play a key part in maintaining an organized and smooth check-in experience.
Responsibilities: - Provide event information and answer guest questions.
- Ensure a smooth flow at entry points while minimizing wait times. - Assist with re-entry procedures for guests temporarily leaving the venue. - Communicate with event staff about any ticketing issues or concerns.
- Reports to the Ticket Chairperson or the Volunteer Coordinator.
Count Room Equipment Mover/Room Cleanup
The Count Room Equipment Mover is responsible for packing and transporting supplies and equipment from the count room back to the rodeo office. Your role is essential in ensuring the efficient and organized conclusion of our event's financial operations.
Responsibilities:
Pack supplies and equipment used in the count room.
Carry and transport packed items from the count room to the rodeo office.
Ensure all equipment and supplies are properly accounted for and safely transported.
Assist with organizing and storing items in the rodeo office.
Work closely with the Count Room Supervisor and other volunteers to ensure a smooth and efficient process.
Merchandise Booth Customer Service Attendant
The attendant ensures guests have a positive experience at the merchandise booth by offering helpful information, and maintaining an inviting display. This role is often the first point of contact for families and visitors, so a welcoming presence matters as much as the operational tasks.
Key Responsibilities
Greet and assist guests — Offer a warm welcome, answer questions about sizing, pricing, and available items, and help families feel comfortable browsing.
Maintain booth appearance — Keep displays tidy, fold or hang items as needed, and ensure the booth looks inviting throughout the shift.
Restock merchandise — Monitor low‑stock items and notify the Chairperson or Supervisor.
Support accessibility and inclusivity — Offer assistance to children, seniors, and guests with diverse needs, ensuring everyone feels welcome.
Answer event‑related questions — Provide general information about schedules, locations, or nearby activities when guests ask.
Collaborate with other volunteers — Communicate with the Merchandise Lead, Inventory Support, or Booth Runners to keep operations smooth.
Trade Fair Move-In Attendant
As a Trade Fair Move-In Attendant, you will be responsible for assisting vendors in finding their way around the event venue and guiding them to their designated spots. Your role is crucial in ensuring a smooth and organized setup process for all trade fair exhibitors.
Responsibilities:
Help vendors navigate the event venue and locate their assigned spots.
Provide clear and accurate directions to exhibitors regarding booth locations and answer any questions they may have.
Assist vendors with unloading and setting up their booths as needed.
Coordinate with event staff to ensure all vendors are settled in their spots in a timely manner.
Address any issues or concerns that arise during the move-in process and report them to the chairperson.
Maintain a friendly and helpful demeanor to create a positive experience for vendors.
Follow safety protocols when handling equipment and materials.
- Report to the Trade Fair Chairperson
Trade Fair Bar Staff *Must be 18 years or older & have valid ProServe
The Trade Fair Bar Staff is responsible for serving beverages to event attendees. This role is crucial in ensuring a pleasant and enjoyable experience for guests at the trade fair. The trade Fair Bar Staff will need to maintain a high level of customer service while adhering to all relevant regulations and guidelines.
Responsibilities:
- Serve beverages to event attendees in a courteous and efficient manner.
- Ensure the bar area is clean, organized, and well-stocked throughout the event.
- Adhere to all relevant laws and regulations regarding the sale and serving of alcoholic beverages.
- Handle cash transactions accurately and securely.
- Assist with the setup and teardown of the bar area before and after the event.
- Collaborate with other bar staff and event personnel to ensure smooth operations.
- Address any questions or concerns from attendees in a friendly and professional manner.
Trade Fair Parking Attendant
As a Trade Fair Parking Attendant, you will be responsible for managing parking areas and assisting attendees with finding parking spaces during the event. Your role is essential in ensuring a smooth and organized parking experience for all attendees.
Responsibilities:
Direct vehicles to available parking spaces in an orderly manner.
Assist attendees with finding parking spaces and provide clear directions.
Monitor parking areas to ensure safe and efficient use of space.
Address any parking-related issues or concerns and report them to the event coordinator.
Provide assistance to attendees as needed, including helping with directions or answering questions.
Maintain a friendly and helpful demeanor to create a positive experience for attendees.
Trade Fair Vendor Check-In
Check in Vendors and inform them of their booth number.
Report any issues or incidents to the chairperson promptly.